Board Meeting Minutes July 13, 2020

The meeting was called to order at 4:04 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer, Board President, Lynda Kieckhefer, Board Clerk via FaceTime and Sammie Stuart, Board Member.

Governing Board Members reviewed the following: Minutes for the June 2, 2020 Regular Board Meeting. Expense Voucher #8112 Encumbrance – 2019-2020 – $175.00 and Expense Voucher #9100 – 2020-2021 – $9,262.75. Payroll time sheets for Pay Period 25 – $516.72 and Pay Period 26 – $878.42 for 2019-2020. Sammie motioned to approve the above listed minutes and voucher and payroll time sheets. Johnny seconded the motion. The above documents were approved with, Johnny Kieckhefer voting Aye, and Sammie Stuart voting Aye. Lynda Kieckhefer refrained from voting because she did not have access to the above vouchers and time sheets.


Old Business


New Business

Current Bus Issues:

Vaughn Smith-Rudolph, current bus driver, came to the meeting to discuss the concerns with Covid-19 and how the bus and students riding the bus will be safe. Lynda read and email from Joe Howard, Prescott Unified School District Superintendent. In the email he stated their school board would finalize their Roadmap to Re-Opening at the school board meeting on Tuesday, July 14, 2020. The state has set a back to school date for the classrooms for August 17, 2020 but anything may change due to the Covid-19 situation. Since the Williamson Valley School Board will be meeting again on August 10, 2020 more information should be available at that time to make any decisions regarding school for the students and how to transport them and what any changes in the bus schedule may need to be revised.

Vaughn discussed the need to take the temperature of the students entering the bus and sending those with a fever home with their parents. Laura Moore is purchasing the sanitizing items needed for the bus as well as a commercial noncontact thermometer. The board discussed the need for students to wear face masks. The students will have assigned seats and families will sit together. Vaughn also suggested, if school does not start on August 17, 2020 in class, for her to make daily runs to pick up student supplies and food from the schools to deliver to the families.

Discussion followed with the need for a letter to be drafted to the Williamson Valley parents explaining how the student bus transportation will be handled and the importance of following these guidelines for the student and staff safety. The board will draft the letter at the August board meeting when additional information may be available from the state.

YCESA authorization forms to Exceed M&O and Execution of Warrants Between Meetings for 2020-2021:

The board reviewed upon reading and discussed the authorization forms. Sammie motioned to accept the forms. Lynda seconded the motion. The forms were unanimously approved with Johnny voting Aye, Lynda voting Aye and Sammie voting Aye.

Resolution Authorizing Who Can Approve and Sign Legal Documents:

The board reviewed upon reading. Sammie motioned to accept the form. Lynda seconded the motion. The form was unanimously approved with Johnny voting Aye, Lynda voting Aye and Sammie voting Aye.

Next Board Meeting

The next board meeting will be held on Monday, August 10, 2020 @ 4:00 p.m., unless changed by the board, at the Williamson Valley Fire Station. The meeting was adjourned at 4:46 p.m.

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk