Notice of Meeting

Williamson Valley School District No. 2

Monday, October 2, 2023 – 4:30 PM

Williamson Valley Fire Station

15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting. 

AGENDA

Call Meeting to Order 

Approval of:  Minutes – September 11, 2023, Regular Board Meeting, Expense Voucher #8103– 2023-2024 and Payroll Time Sheets for Pay Periods 5 and 6 for 2023-2024. 

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

 Old Business –  

New Business – 

1.     Current Bus Issues:   Current bus issues to discuss?   

2. Type 03 Taxes – County Statement: Review 

3.  FY 23 Annual Financial Report:  Review and Sign           

Next regular board meeting date, time & place: November 13, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.   

Adjourn meeting –

Williamson Valley School District #2

MINUTES

Regular Board Meeting – August 14, 2023

The meeting was called to order at 4:30 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk, Sammie Stuart-Board Member, was absent.

Governing Board Members reviewed the following:  Minutes for the June 12, 2023, Regular Board Meeting and the June 26, 2023, Public Budget Hearing for Adoption of the 2023-2024 Budget. Encumbrance Expense Voucher #9114 – 2022-2023 – $1,365.00 and Encumbrance Expense Voucher #9115 for 2022-2023 – $2,461.70. Expense Voucher #8100 – 10,087.68 and #8101 – $7,894.87 for 2023-2024.Timesheets for Pay Period 24 – $2,081.88, Pay Period 25 – $886.67 and Pay Period 26 – $1,409.67 for 2022-2023 and Pay Period 1 – $443.79 and Pay Period 2 – $887.56 for 2023-2024.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Johnny seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye.

Old Business  –  None

   New Business  – 

1. Current Bus Issues: Lynda posted the bus schedule at the fire station kiosk.

 County Aid for Equalization Assistance for Education: The board reviewed.

3. PUSD Calendar: The board reviewed. 

The meeting concluded at 4:40pm. The next board meeting will be held on Monday, September 11, 2023, at 4:30pm at the Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, August 14,2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of: Minutes – August 14, 2023, Regular Board Meeting, Expense Voucher #8102– 2023-2024 and Payroll Time Sheets for Pay Periods 3 and 4 for 2023-2024.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –  

New Business –

1.    Current Bus Issues:   Current bus issues to discuss? 
2.  Transfer of ESSER Grant Funds to PUSD: Review

Next regular board meeting date, time & place: October 9, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.  

Adjourn meeting –

WILLIAMSON VALLEY SCHOOL DISTRICT #2

MINUTES

Public Budget Hearing for Adoption of the 2022-2023 Budget

 June 26, 2023

This public budget hearing/meeting was called to order at 4:33 PM by Sammie Stuart, Board Member. Present were Lynda Kieckhefer, Board Clerk and Sammie Stuart, Board Member.  Johnny Kieckhefer, Board President was absent. Visitors Present: None

This budget hearing/meeting was called to present & discuss the 2023-2024 Proposed Expenditure Budget with the public for possible adoption today. There was no discussion or questions presented and there was no public in attendance.

Lynda Kieckhefer made a motion to adopt the proposed budget for FY 24. Sammie Stuart seconded the motion. Lynda Kieckhefer voted Aye and Sammie Stuart voted Aye. The motion passed unanimously. Sammie Stuart adjourned the hearing/meeting at 4:34PM

Respectfully Submitted,

________________________                               _ ______________________

John W. Kieckhefer, President                                 Lynda Kieckhefer, Clerk

Williamson Valley School District #2

MINUTES

Regular Board Meeting – June 12, 2023

The meeting was called to order at 4:37 PM by Johnny Kieckhefer Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk, Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for the May 8, 2023, Regular Board Meeting. Expense Voucher #9113– 2022-2023 – $85,358.53. Timesheets for Pay Period 22 – $2,667.18 and Pay Period 23- $2,138.78 for 2022-2023.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

2. Current Bus Issues: The board discussed the bus windshield replacement.
3. FFMA Distribution: The board reviewed.
4. YCESA forms for approval – Exceed M&O Subsections and Execution of Warrants Between Meetings: The board reviewed.  A motion was made by Sammie to approve the forms and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.
5. Possible Executive Session for increase of sub driver pay: A motion was made by Sammie to go into Executive Session to discuss the sub bus driver pay. Lynda seconded the motion. The Executive Session was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.
6. Approve the FY24 Budget for adoption on June 26th: The board reviewed the FY24 budget. Sammie motioned to approve the budget; Lynda seconded the motion. The budget was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

The next board meeting will be held on Monday, June 26, 2023, for the adoption of the FY24 Expenditure Budget at the Williamson Valley Fire Station. The meeting was adjourned at 6:19PM

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, August 14,2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – June 12, 2023, Regular Board Meeting, June 26, 2023, Public Budget Hearing, Expense Voucher #8101– 2023-2024 and Payroll Time Sheets for Pay Periods 24, 25 and 26 for 2022-2023 and Payroll Time Sheets for Pay Periods 1 and 2 for 2023-2024.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –  

New Business –

1. Current Bus Issues:   Current bus issues to discuss?  

2. County Aid for Equalization Assistance for Education: Review

3. PUSD Calendar:  Review

Next regular board meeting date, time & place:  September 11, 2023– 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.   

Adjourn meeting –

Williamson Valley School District No. 2
Monday, June 26, 2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

AGENDA

Public Budget Hearing/Adoption of 2023-2024 Budget

Call Budget Hearing to order –

The purpose of this hearing is to present to the public the Proposed 2023-2024 Expenditure Budget for possible adoption today.

Call for discussion regarding the Proposed Expenditure Budget.

Vote for Adoption of the 2023-2024 Expenditure Budget. 

Adjourn meeting

Williamson Valley School District #2

MINUTES

Regular Board Meeting Minutes, May 8, 2023

The meeting was called to order at 4:33 PM by Johnny Kieckhefer Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk, Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for the April 10, 2023, Regular Board Meeting. Expense Voucher #9111– 2022-2023 – $2,398.82. Timesheets for Pay Period 20 – $1,916.23 and Pay Period 21- $1,375.13 for 2022-2023.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues:  The board discussed the situation with the out of district family requesting to ride the bus. The board will allow the children to ride for the rest of this year. Additional information will be obtained from PUSD regarding the situation.
2. Sign Employee Contracts for FY 24:  The board reviewed and signed the contracts for next year.
3. Revised Budget for FY 23:  The board reviewed and signed the revised budget.
4. Truth in Taxation:  The board reviewed the information sent by the state for the Truth in Taxation.
5. Tuition Changes for FY 24 due to HB2124:  After reviewing all the information and emails from CFO Brian Moore with PUSD and CFO Renee Raskin with the Yavapai County Education Service Agency. The tuition for the district students will still be due to PUSD for FY24. Due to the state legislature’s possible delay in approving a budget the board has sent a tentative date for the June board meeting for June 19th   with an adoption date 10 days later of June 29th instead of the regular date of June 12th with an adoption date 10 days later of June 22nd.  A notice will be posted at least a week prior to the June 12th meeting if this is the case.  The board also chose to cancel the July board meeting. A motion was made by Sammie Stuart and seconded by Lynda to approve the date changes if necessary and to cancel the July board meeting.  The above decisions were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

The next board meeting will be held on Monday, June 12, 2023, or possibly Monday, June 19, 2023, at the Williamson Valley Fire Station. The meeting was adjourned at 5:17PM

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, June 12, 2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – May 8, 2023, Regular Board Meeting, Expense Voucher #9113– 2022-2023 and Payroll Time Sheets for Pay Periods 22 and 23 for 2022-2023.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –  

New Business –

1.     Current Bus Issues:   Current bus issues to discuss?  

2.     FFMA Distribution: Review

3.      YCESA forms for approval – Exceed M&O Subsections and Execution of Warrants              

Between Meetings:  Review and sign

4. Possible Executive Session for increase of sub driver pay:  Review and sign

5. Approve the FY24 Budget for adoption on June 26th:  Review and sign

There will be a special board meeting on June 26, 2023, to adopt the approved budget. There will be no board meeting in July.

Next regular board meeting date, time & place:  August 14, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.   

Adjourn meeting –

Williamson Valley School District #2

MINUTES

Regular Board Meeting Minutes, April 10, 2023

The meeting was called to order at 4:30 PM by Johnny Kieckhefer Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk, Sammie Stuart-Board Member and Greg Ashforth, bus driver.

Governing Board Members reviewed the following:  Minutes for the March 13, 2023, Regular Board Meeting. Expense Voucher #9110– 2022-2023 – $4,319.51. Timesheets for Pay Period 18 – $1,654.23 and Pay Period 19 – $1,375.13 for 2022-2023.  Sammie motioned to approve the above listed minutes and vouchers and payroll time sheets and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  – 

1. Current Bus Issues: Greg Ashforth, bus driver, attended the meeting to discuss a situation with a non-Williamson Valley school district resident whose children have been riding the bus on and off since December of 2022.  The board discussed the situation and will allow the students to ride until the end of this school year in May as a temporary allowance.  The bus will also make a stop at the Old Stage Stop as a bus stop. Sammie made a motion to accept this decision and Lynda seconded the motion.  The above interim situation was unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.  The board requested Laura Moore, Board Assistant, to contact PUSD Transportation Director Kim Barker for additional information regarding these students.
2. Executive Session: Sammie motioned to go into executive session to discuss contracts for the next school year. Lynda seconded the motion. The executive session was unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.
    

The next board meeting will be held on Monday, May 8, 2023, at the Williamson Valley Fire Station. The meeting was adjourned at 5:53PM

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk