Board Meeting Minutes, June 17, 2019

Williamson Valley School District #2 MINUTES

The meeting was called to order at 3:00 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer, Board President, Lynda Kieckhefer, Board Clerk. Leanna Johnson, Board Member, was out sick.

Governing Board Members reviewed the following: Minutes for the May 13, 2019 Regular Board Meeting Expense Voucher #9111- 2018-2019 – $53,918.92. Payroll time sheets for Pay Period 23 – $1,608.32, Pay Period 24 – $2,023.89 and Pay Period 25 – $500.57 – 2018-2019. Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets. Johnny seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye.

Old Business

None.

New Business

  1. Current Bus Issues: No bus issues to report. The end of year pizza party, at Peter Piper Pizza, for the students riding the bus was a success.
  2. PUSD School Hours and Calendar for 2019-2020: The board reviewed and will have Laura Moore contact Principal Stephanie Hillig at Abia Judd regarding concerns about supervision for our Williamson Valley children after school and prior to the bus pick up.
  3. YCESA forms for signature for 2019-2020: The board reviewed and signed the Payroll Authorization and Budget Expenditure forms required by the YCESA for processing our payroll and vouchers. Lynda made a motion to accept the forms and Johnny seconded the motion. The forms were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye.
  4. FFMA Final Distribution for 2018-2019: The board reviewed .
  5. YCETC Board Meeting Minutes for May 30, 2019: The board reviewed.
  6. 2019-2020 Proposed Budget: The board reviewed and discussed the budget for FY 20. A motion was made by Lynda Kieckhefer to accept the proposed budget. Johnny Kieckhefer seconded the motion. The vote was unanimously approved with Lynda Kieckhefer voting Aye and Johnny Kieckhefer voting Aye.

The next board meeting will be held on Monday, July 8, 2019 @ 4:00 PM at the Williamson Valley Fire Station.

The meeting was adjourned at 3:54 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Board Meeting Agenda, July 8, 2019

Notice of Meeting

Williamson Valley School District No. 2
Monday, July 8, 2019 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

  • Minutes – June 17, 2019, Regular Board Meeting:
    • Expense Voucher #8100 – FY20.
    • Payroll Time Sheets for Pay Period 26 for 2018-2019.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues:   Current bus issues to discuss?
  2. YCESA Authorizations, Executions of Warrants Between Meetings and Exceed M&O.
    Subsections:  Review and sign.
  3. Adoption of the 2019-2020 Budget:  Sign the adopted budget.

Next board meeting date, time & place:  Monday, August 12, 2019– 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, Az.

Adjourn meeting

Agenda: Public Budget Hearing Adoption of 2019-2020 Budget

Williamson Valley School District No. 2
Monday, July 8, 2019 @ 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road Prescott, Az.

AGENDA

Call Budget Hearing to order –

The purpose of this hearing is to present to the public the Proposed 2019-2020 Expenditure Budget for possible adoption today at the Regular Board Meeting.

Call for discussion regarding the Proposed Expenditure Budget.

Adjourn Hearing

Board Meeting Minutes, May 13, 2019

Williamson Valley School District #2 Regular Board Minutes Monday, May 13, 2019.

The meeting was called to order at 4:09 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer, Board President, Lynda Kieckhefer, Board Clerk. Leanna Johnson, Board Member, was out sick.

Governing Board Members reviewed the following: Minutes for the April 8, 2019 Regular Board MeetingExpense Voucher #9110- 2018-2019 – $3,518.44 Payroll time sheets for Pay Period 21 – $1,650.29 and Pay Period 22 – $1,922.39 – 2018-2019. Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets. Johnny seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye. The board signed the approved employee contracts from the April 8, 2019 board meeting except for Joseph Mancha who will not be returning as a substitute bus driver.

Old Business

New Business

  1. Current Bus Issues:
    1. Joe Mancha called Lynda Kieckhefer just prior to the board meeting to advise her he had reinjured his shoulder. He does not know how he injured it again. He will need surgery to repair the shoulder and will not be able to drive a bus.
    2. The end of the year pizza party will be on the last day of school, May 23, 2019 at Peter Piper Pizza. Lynda Kieckhefer will provide the money (to be reimbursed to her) given to bus driver Vaughn Smith-Rudolph. Laura Moore will print the permission slips for the students to attend the party.
    3. Vaughn called to ask about possibly transporting a preschool student next year to Head Start. The board policy does not allow for transportation outside the Prescott Unified School District.
  2. Arizona School Board Advisory Council Meeting Minutes 4-2-2019: The board reviewed.
  3. Arizona School Board Advisory Council Meeting Agenda for 5-14-2019: The board reviewed.
  4. 2018-2019 Revised Budget: The board reviewed the revised budget. Lynda Kieckhefer made a motion to accept the budget. Johnny Kieckhefer seconded the motion. Lynda voted Aye; Johnny voted Aye. The motion passed 2-0.

Due to the state legislature’s extended budget session the next board meeting will be held on Monday, lune 17, 2019@ 4:00 PM at the Williamson Valley Fire Station. This will allow time for the county to prepare the FY20 budget. The meeting was adjourned at 4:25 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

 

Board Meeting Agenda Monday, June 17 2019

Notice of Meeting

Williamson Valley School District No. 2
Monday, June 17, 2019 – 3:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda

Call Meeting to Order

Approval of  Minutes

May 13, 2019, Regular Board Meeting: Expense Voucher #9111 – FY19. Payroll Time Sheets for Pay Periods 23, 24 and 25 for 2018-2019.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. PUSD School Hours and Calendar for 2019-2020: Review
  3. YCESA forms for signature for 2019-2020: Review and sign
  4. FFMA Final Distribution for 2018-2019: Review
  5. YCETC Board Meeting Minutes for May 30, 2019: Review
  6. 2018-2019 Proposed Budget: Review, discuss and sign

Next board meeting date, time & place:  Monday, July 8, 2019 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, Az.

Adjourn meeting

Time and Date Change for June 2019 School Board Meeting – Announcement

The Governing Board Members of the Williamson Valley ESD No. 2 hereby advises all school district residents that the June 2019 school board meeting will be held on Monday, June 17, 2019.

Place: Williamson Valley Fire Station
15450 N. Williamson Valley Road Prescott
Time: 3:00 PM

John W. Kieckhefer
Board President
Williamson Valley S. D. #2

Board Meeting Agenda, April 8, 2019

NOTICE OF MEETING

Williamson Valley School District No. 2
Monday, April 8, 2019 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of Minutes

March 18, 2019, Regular Board Meeting: Expense Voucher #9109 – FY19. Payroll Time Sheets for Pay Period 19 and 20 for 2018-2019.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion, later, on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Any bus issues to discuss?
  2. Arizona School Bus Advisory Council Meeting Minutes 2-26-19: Review
  3. HB 2139 – School Consolidation Bill: Review
  4. Executive Session: Executive Session to discuss Employee Wage and Benefits for FY 19-20.

Next board meeting date, time & place: Monday, May 13, 2019 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, Az.

Adjourn meeting

 

Meeting Agenda- May 13, 2019

Notice of Meeting

Williamson Valley School District No. 2 Monday, May 13, 2019 – 4:00 PM

Williamson Valley Fire Station

15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order.

Approval of: Minutes – April 8, 2019, Regular Board Meeting: Expense Voucher #9110 – FY19. Payroll Time Sheets for Pay Period 21 and 22 for 2018-2019. Sign approved employee contracts for 2019-2020.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion, later, on a future agenda.

Old Business

New Business

Current Bus Issues: Any bus issues to discuss?

  1. Arizona School Bus Advisory Council Meeting Minutes 4-2-2019: Review
  2. Arizona School Bus Advisory Council Meeting Agenda for 5-14-2019:
    Review
  3. 2018-2019 Revised Budget: Review and sign

Next board meeting date, time & place: Monday, June 10, 2019 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, Az.

Adjourn meeting –