Board Meeting Agenda, June 20, 2022

Williamson Valley School District No. 2
Monday, June 20, 2022 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

Minutes – May 9, 2022, Regular Board Meeting, Expense Voucher #8111– 2021-2022 and Payroll Time Sheets for Pay Period 22, 23 and 24 for 2021-2022. Pre-approval of Expense Voucher #8112 for Encumbrance for FY22 and for #9100 and 9101 for invoices due in July of 2022 for 2022-2023 FY.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. YCESA FY23 Forms-Exceed M&O Subsections, Execution of Warrants Between Meetings, Authorization for Time Slip Approval and Payroll Statement of Authorization: Review and approve.
  3. Truth in Taxation Notification for FY23: Review
  4. Executive Session: The board may decide to go into executive session.
  5. Approval of the FY23 Budget: Review and approve.

Next board meeting date, time & place:  June 30, 2022 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.  This will be a Public Hearing and Adoption of the FY23 Budget. The next regular board meeting will be Monday, August 8, 2022.

Adjourn meeting

Announcement – Date Change for June 2022 School Board Meeting

The Governing Board Members of the Williamson Valley ESD No. 2 want to  advise all school district residents that  the June 2022 school board meeting will be held on Monday, June 20 2022

Place:  Williamson Valley Fire Station
15450 N. Williamson Valley Road
Prescott

Time:  4:00 PM

 

John W. Kieckhefer
Board President
Williamson Valley S. D. #2

Board Meeting Minutes, March 14, 2022

The meeting was called to order at 4:01 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer-Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

Governing Board Members reviewed the following: Minutes for the February 14, 2022, Regular Board Meeting, Expense Voucher #8108– 2021-2022 – $52,803.30. Timesheets for Pay Period 16 – $2,018.27 and Pay Period 17 – $1,993.28 for 2021-2022. Lynda motioned to approve the above listed minutes and voucher and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Johnny Kieckhefer voting Aye and Sammie Stuart voting Aye.

MINUTES

Old Business

None.

New Business

  1. Current Bus Issues: The board discussed the purchase of two new front tires for the bus. This was done at Tire Pro’s. Discussion followed with Sammie asking, regarding work on the bus, why it isn’t done on the weekends and why we borrow a PUSD bus. Lynda explained why we do it during the week and that it is fine with PUSD if we use their busses.
  2. FFMA Announcement: The board reviewed.
  3. ASBAIT Renewal for 2022-2023: The board reviewed. Johnny was pleased with only a 3% increase for the medical insurance. A motion to accept the new rates was made by Sammie. Lynda seconded the motion. The motion was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Next Board Meeting

The next board meeting will be held on Monday, April 11, 2022 @ 4:00 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:22 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Board Meeting Agenda, May 9, 2022

Williamson Valley School District No. 2
Monday, May 9, 2022 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

Minutes – April 11, 2022, Regular Board Meeting, Expense Voucher #8110– 2021-2022 and Payroll Time Sheets for Pay Period 20 and 21 for 2021-2022.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. Revised Budget for 2021-2022:  Review and approve

Next board meeting date, time & place:  June 13, 2022 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting

Board Meeting Agenda, April 11, 2022

Williamson Valley School District No. 2
Monday, April 11, 2022 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

Minutes – March 14, 2022, Regular Board Meeting, Expense Voucher #8109– 2021-2022 and Payroll Time Sheets for Pay Period 18 and 19 for 2021-2022.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. RSEBT Meeting minutes from March 9, 2022: Review
  3. Executive Session to discuss Employee Contracts for 2022-2023: Discussion

Next board meeting date, time & place: May 9, 2022 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting

Board Meeting Minutes, April 11, 2022

Williamson Valley School District #2

MINUTES

Regular Board Meeting – April 11, 2022

 

The meeting was called to order at 4:00 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer-Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

 

Governing Board Members reviewed the following:  Minutes for the March 14, 2022, Regular Board Meeting, Expense Voucher #8109– 2021-2022 – $3,193.38. Timesheets for Pay Period 18 – $1,728.29 and Pay Period 19 – $1,388.73 for 2021-2022. Lynda motioned to approve the above listed minutes and voucher and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Johnny Kieckhefer voting Aye and Sammie Stuart voting Aye.

 

Old Business  –  None

   

New Business  –

 

 

  1. Current Bus Issues: The board discussed allowing two additional afternoon stops to the bus route for the children’s safety. These will not be added to the regular bus schedule at this time.  A motion was made by Sammie to approve the additional bus stops. Lynda seconded the motion.  The bus stops were unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

 

The board discussed the high school student permission slips approved several years ago for the students to be allowed to leave the bus at three designated locations to get a snack.

 

  1. RSEBT Meeting minutes from March 9, 2022: The board reviewed.

 

  1. Executive Session to discuss Employee Contracts for 2022-2023: The board went into executive session at 4:20pm to discuss the contracts for FY23. The board also decided to purchase a small vehicle for the bus drivers to use daily to return home and then back to the bus for the afternoon run. The board came out of executive session at 5:08pm.

 

The next board meeting will be held on Monday, May 9, 2022 @ 4:00 PM at the Williamson Valley Fire Station. The meeting was adjourned at 5:10 PM

 

Respectfully submitted,

 

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

Board Meeting Minutes, February 14, 2022

The meeting was called to order at 4:05 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer-BoardPresident, Lynda Kieckhefer-Board Clerk. Sammie Stuart-Board Member had a prior commitment but called induring the meeting after the voting and discussions.

Governing Board Members reviewed the following: Minutes for the January 10, 2022, Regular Board Meeting, Expense Voucher #8107– 2021-2022 – $4,081.37. Timesheets for Pay Period 14 – $1,619.84 and Pay Period 15 – $1,993.16 for 2021-2022. Lynda motioned to approve the above listed minutes and voucher and payroll time sheets and Johnny seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Johnny Kieckhefer voting Aye.

MINUTES

Old Business

None.

New Business

  1. Current Bus Issues: The board discussed the minor bus incident, on February 2, 2022, which caused no damage or injury to the vehicle.
  2. OSHA Log: The board reviewed, there were no injuries this past year. Johnny signed the form.
  3. Yavapai County IGA for Election Services: The board reviewed. Yavapai County has conducted all elections for the Williamson Valley SD #2. A motion was made by Lynda to approve the continued use of Yavapai County to conduct the elections. Johnny seconded the vote. The vote passed with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye.

Next Board Meeting

The next board meeting will be held on Monday, March 14, 2022 @ 4:00 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:28 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Board Meeting Agenda, March 14, 2022

Williamson Valley School District No. 2
Monday, March 14, 2022 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

Minutes – February 14, 2022, Regular Board Meeting, Expense Voucher #8108– 2021-2022 and Payroll Time Sheets for Pay Period 16 and 17 for 2021-2022.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. FFMA Announcement: Review
  3. ASBAIT Renewal for 2022-2023: Review and sign

Next board meeting date, time & place: April 11, 2022 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting

Board Meeting Minutes, January 10, 2022

The meeting was called to order at 4:05 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer, Board President, Lynda Kieckhefer, Board Clerk. Sammie Stuart, Board Member.

Governing Board Members reviewed the following: Minutes for the December 13, 2021, Regular Board Meeting, Expense Voucher #8106– 2021-2022 – $3,003.54. Timesheets for Pay Period 12 – $2,315.44 and Pay Period 13 – $1,617.23 for 2021-2022. Lynda motioned to approve the above listed minutes and voucher and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Johnny Kieckhefer voting Aye and Sammie Stuart voting Aye.

MINUTES

Old Business

None.

New Business

  1. Current Bus Issues: No bus issues to report.
  2. Governing Board President Election: Sammie Stuart nominated Johnny Kieckhefer to continue as Board President for a 2-year term. The board voted unanimously for Johnny Kieckhefer to be board president with Lynda Kieckhefer voting Aye, Sammie Stuart voting Aye and Johnny Kieckhefer voting Aye.
  3. Governing Board President’s Roundtable Meeting: The board reviewed.
  4. Waiver of Conflict of Interest from the Yavapai County Attorney’s Office: The board reviewed. Sammie made a motion to accept and sign the waiver. Lynda seconded the motion. The waiver passed unanimously with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.
  5. FFMA distribution from Walnut Grove Elementary School District: The board reviewed.

Next Board Meeting

The next board meeting will be held on Monday, February 14, 2022 @ 4:00 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:25 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Board Meeting Agenda, February 14, 2022

Williamson Valley School District No. 2
Monday, February 14, 2022 – 4:00 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:

Minutes – January 10, 2022, Regular Board Meeting, Expense Voucher #8107–2021-2022 and Payroll Time Sheets for Pay Period 14 and 15 for 2021-2022.

Limited Open Call to the Public

Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues: Current bus issues to discuss?
  2. OSHA Log: Review and sign
  3. Yavapai County IGA for Election Services: Review and sign

Next board meeting date, time & place: March 14, 2022 – 4:00 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting