Board Meeting Agenda, May 13, 2024

Williamson Valley School District No. 2
Monday, March 11, 2024 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting. 

AGENDA

Call Meeting to Order

Approval of:  Minutes – April 15, 2024, Regular Board Meeting, Expense Voucher #81102023-2024 and Payroll Time Sheets for Pay Periods 20, 21 and 22 for 2023-2024. 

Limited Open Call to the Public Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the threeminute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1.  Current Bus Issues:   Current bus issues to discuss?   
  1. 2023-2024 Budget Revision:  Review and sign 
  1. FFMA Distribution: Review 
  1. Sign Contracts for FY25:  Review and sign 

Next regular board meeting date, time & place: June 10, 2024 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.   

Adjourn meeting

Regular Board Meeting Minutes, March 11, 2024

Williamson Valley School District #2

MINUTES

Regular Board Meeting – March 11, 2024

The meeting was called to order at 4:34 PM by Sammie Stuart. Present were Johnny Kieckhefer-Board President and Sammie Stuart-Board Member. Lynda Kieckhefer-Board Clerk was out of town.

Governing Board Members reviewed the following:  Minutes for February 12, 2024, Regular Board Meeting Expense Voucher #8108 – $61,809.26 – 2023-2024. Timesheets for Pay Period 16 – $2,186.51 and Pay Period 17 – $2,015.60 for 2023-2024.  Sammie motioned to approve the above listed minutes and vouchers and payroll time sheets and Johnny seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

  1. Current Bus Issues:  The board reviewed a minor bus incident. The issue has been resolved. The board also reviewed the older flip phone the district has for the bus. The board will ask Laura Moore, Board Assistant, to investigate the cost of a new plan and is okay with the purchase of the phone with notification to the board. Johnny will contact Laura.
  2. RSEBT Meeting Minutes:  The board reviewed the minutes.
  3. ADE Expenditure Budget Report Question Answered:  The board reviewed the information received from Renee Raskin regarding the Budget Report.
  4. ASBAIT Renewal:  The board reviewed the renewal for the staff for the next school year. Sammie made a motion to approve the renewal and Johnny seconded the motion. The motion was unanimously approved with Johnny Kieckhefer voting Aye  and Sammie Stuart voting Aye.

The meeting concluded at 4:45pm. The next board meeting will be on April 8, 2024, at 4:30pm at the Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

 

Regular Board Meeting Minutes, February 12, 2024

Williamson Valley School District #2

MINUTES

Regular Board Meeting – February 12, 2024

The meeting was called to order at 4:35 PM by Sammie Stuart. Present were Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member. Johnny Kieckhefer – Board President was absent.

Governing Board Members reviewed the following:  Minutes for January 8, 2024, Regular Board Meeting Expense Voucher #8107 – $7,007.57 – 2023-2024. Timesheets for Pay Period 14 – $2,140.93 and Pay Period 15 – $2,015.60 for 2023-2024.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Sammie Stuart voting Aye and Lynda Kieckhefer voting Aye.

Old Business  –  None

New Business  –

  1. Current Bus Issues:  A request for an updated phone for the bus was put on hold until next month. The board needs additional information about the need and cost.

Due to the Snow Days, Laura Moore, Board Assistant, requested information from PUSD whether they pay their drivers for snow days. An email was sent to Kim Barker with PUSD transportation. And the answer is yes, PUSD does pay their drivers for snow days. We will do the same for our driver.

  1. OSHA Forms:  The board reviewed the forms. Lynda will have Johnny sign this for Laura to put in her office.
  2. ADE Expenditure Budget Report for FY 2024:  The board reviewed the information and would like Laura to check on what some of the language means in the report.

The meeting concluded at 5:05pm. The next board meeting will be on March 11, 2024, at 4:30pm at the Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

 

Regular Board Meeting Agenda, March 11, 2024

Williamson Valley School District No. 2
Monday, March 11, 2024 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – February 12, 2024, Regular Board Meeting, Expense Voucher #8108– 2023-2024 and Payroll Time Sheets for Pay Periods 16 and 17 for 2023-2024.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business

New Business

  1. Current Bus Issues:   Current bus issues to discuss?
  2. RSEBT Meeting Minutes:   Review
  3. ADE Expenditure Budget Report Question Answered:  Review
  4. ASBAIT Renewal:  Review and Sign

Next regular board meeting date, time & place: April 8, 2024 – 4:30 p.m. @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting

Regular Board Meeting Minutes, January 8, 2024

Williamson Valley School District #2

MINUTES

Regular Board Meeting – January 8, 2024

The meeting was called to order at 4:32 PM by Johnny Kieckhefer. Present were, Johnny Kieckhefer – Board President and Lynda Kieckhefer-Board Clerk. Sammie Stuart-Board Member was absent.

Governing Board Members reviewed the following:  Minutes for December 11, 2023, Regular Board Meeting Expense Voucher #8106 – $3,257.04 – 2023-2024. Timesheets for Pay Period 12 – $2,186.51 and Pay Period 13 – $2,186.51 for 2023-2024.  Johnny motioned to approve the above listed minutes and vouchers and payroll time sheets and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye

Old Business  –  None

New Business  –

  1. Current Bus Issues:  The district was approved thru Sunstate Equipment and Tires to purchase tires for the bus. Bus driver, Greg will also follow up on the Honda Recall for the district car.
  2. Open Records Law Request:  The board reviewed the request for the records for the district for the 2022-2023 school year. The email was sent to Renee Raskin who will process this request.

The meeting concluded at 4:40pm. The next board meeting will be on February 12, 2024, at 4:30pm at the Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

 

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

 

Regular Board Meeting Agenda, February 12, 2024

Williamson Valley School District No. 2
Monday, February 12, 2024 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of: MinutesJanuary 8, 2024, Regular Board Meeting, Expense Voucher #8107– 2023-2024 and Payroll Time Sheets for Pay Periods 14 and 15 for 2023-2024.

Limited Open Call to the Public Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –  

 

New Business

  1.     Current Bus Issues:   Current bus issues to discuss?  
  1. OSHA Forms:   Review and sign
  1. ADE Expenditure Budget Report for FY 2024:  Review 

Next regular board meeting date, time & place: March 11, 2024 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.  

 

Adjourn meeting –

Regular Board Meeting Minutes, December 11, 2023

Williamson Valley School District #2

MINUTES

Regular Board Meeting – December 11, 2023

The meeting was called to order at 4:30 PM by Sammie Stuart. Present were, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member. Johnny Kieckhefer – Board President was out sick.

Governing Board Members reviewed the following:  Minutes for November 13, 2023, Regular Board Meeting Expense Voucher #8105 – $62,115.93 for 2023-2024. Timesheets for Pay Period 10 – $2,140.93 and Pay Period 11 – $2,140.93 for 2023-2024.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

  1. Current Bus Issues:  The bus needs new tires. Sammie asked if Greg would be getting snow tires on the back, could we keep the old tires for later use, if they are still in good shape. Laura Moore will check on this. Vaughn Smith-Rudolph has decided to go inactive on her CDL. Sandy Ferguson will be our only sub bus driver from here on out.
  2. RSEBT December 6, 2023, Meeting Minutes:  The board reviewed.
  3. Board Members up for Election in 2024: The members up for election in 2024 are Johnny Kieckhefer and Sammie Stuart.
  4. Election of Board President for January 2024: Johnny Kieckhefer will continue as president for the e next year. Lynda Kieckhefer made a motion to accept Johnny as president and Sammie Stuart seconded the motion. The decision was unanimously approved with Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

The meeting concluded at 4:49pm. The next board meeting will be on January 8, 2024, at 4:30pm at the Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

 

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

 

Notice of Meeting – January 8, 2024

 Notice of Meeting

Williamson Valley School District No. 2

Monday, January 8, 2024 – 4:30 PM

Williamson Valley Fire Station

15450 N. Williamson Valley Road, Prescott, Az.

 

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order 

Approval of:   Minutes – December 11, 2023, Regular Board Meeting, Expense Voucher #8106– 2023-2024 and Payroll Time Sheets for Pay Periods 12 and 13 for 2023-2024.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

 Old Business –  

New Business

  1. Current Bus Issues:   Current bus issues to discuss? 
  2. Open Records Law Request:  Information and discussion. 

Next regular board meeting date, time & place: February 12, 2024 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.   

Adjourn meeting –

Regular Board Meeting Minutes, November 13, 2023

Williamson Valley School District #2

MINUTES

Regular Board Meeting – November 13, 2023

The meeting was called to order at 4:30 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for October 2, 2023, Regular Board Meeting Expense Voucher #8104 – $4,507.21 for 2023-2024. Timesheets for Pay Period 7 – $2,140.93 and Pay Period 8 – $2,140.93 and Pay Period 9 – $2,140.93 for 2023-2024.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

  1. Current Bus Issues: The bus needs new tires. Greg spoke to Johnny about getting snow tires for the rear of the bus along with regular tires for the front. Concerns about heavy snow for the Williamson Valley area if the Prescott Unified School District doesn’t call a snow day. This has happened in the past. The solution is to have Greg use BrightArrow to advise the parents of either a delay or possible no bus if the snow is heavy. It would be up to the parents to decide to take their students to school that day.A discussion followed regarding any concerns a board member may have regarding issues on the bus. Any concerns are to be addressed to Johnny Kieckhefer first as Board President. Johnny also drafted a new policy which allows the bus driver to permit students to stand and move on the bus when it is safe to do so. A motion was made by Lynda to accept the new policy and Sammie seconded it.  The document was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

 

  1. Transporting Districts with SPED students: The board reviewed the email thread regarding the new rule for SPED students to have their District of Residence code changed to Prescott Unified instead of Williamson Valley. The same as for the high school students. This will change tuition due. Laura Moore has two emails asking Brian Moore to clarify this procedure and the new tuition.

 

The meeting concluded at 5:18pm. The next board meeting will be held on Monday, December 11, 2023, at 4:30pm at the Wiliamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

 

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

 

Regular Board Meeting Agenda, December 11, 2023

Williamson Valley School District No. 2
Monday, December 11,2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – November 13, 2023, Regular Board Meeting, Expense Voucher #8105– 2023-2024 and Payroll Time Sheets for Pay Periods 10 and 11 for 2023-2024.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –  

 

New Business

  1. Current Bus Issues:   Current bus issues to discuss?  
  1. RSEBT December 6, 2023, Meeting Minutes: Review
  1. Board Members up for Election in 2024:  Review
  1. Election of Board President for January 2024:  Vote

 

Next regular board meeting date, time & place: January 8, 2024 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.  

 

Adjourn meeting –