Williamson Valley School District #2

MINUTES

Regular Board Meeting – February 13, 2023

The meeting was called to order at 10:30 AM by Johnny Kieckhefer Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for the January 9, 2023, Regular Board Meeting. Expense Voucher #9108– 2022-2023 – $3,509.40. Timesheets for Pay Period 14 – $1,123.92 and Pay Period 15 – $1,849.61 for 2022-2023.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues: There are no bus issues at this time.
2. Federal Grants Information:  This has been postponed until the April board meeting.
3. 2023 Yavapai County Tax Rates: The board reviewed the rates.
4. OSHA’s Form 300: The board reviewed and Johnny Kieckhefer, Board President, signed it. There were no accidents in 2022.
5. Executive Session: A motion was made by Sammie Stuart to go into executive session. Lynda Kieckhefer seconded the motion.  The vote was unanimous with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye. The board went into executive session at 10:33 AM to interview a bus driver candidate. The board approved the hiring of Greg Ashforth with a motion made by Sammie Stuart and Lynda Kieckhefer seconding the motion. The vote was unanimous with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.   The board came out of executive session at 12:05PM with a motion made by Lynda Kieckhefer and seconded by Sammie Stuart. The decision to leave executive session was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

The next board meeting will be held on Monday, March 13, 2023 @ 4:30 PM at the Williamson Valley Fire Station. The meeting was adjourned at 12:30 PM

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, March 13, 2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, AZ

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – February 13, 2023, Regular Board Meeting, Expense Voucher #9109– 2022-2023 and Payroll Time Sheets for Pay Periods 16 and 17 for 2022-2023.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –

New Business – 

1.  Current Bus Issues:   Current bus issues to discuss?             

2.  Annual Waiver Letter from Yavapai County:  Review and sign

3. Annual IGA for Hosted Services by the ESA:  Review and sign

4. ASBAIT Insurance Renewal for FY 23-24:  Review and Sign

5. RSEBT Meeting Minutes from March 8, 2023: Review

Next board meeting date, time & place:  April 10, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.  

Adjourn meeting –

Regular Board Meeting 

The meeting was called to order at 4:35 PM by Sammie Stuart. Present were Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member. Johnny Kieckhefer – Board President was absent.

Governing Board Members reviewed the following:  Minutes for the December 12, 2022, Regular Board Meeting. Expense Voucher #9107– 2022-2023 – $3,072.52. Timesheets for Pay Period 12 – $1,717.03 and Pay Period 13 – $1,900.34 for 2022-2023.  Lynda motioned to approve the above listed minutes and vouchers and payroll time sheets and Sammie seconded the motion. The above documents were unanimously approved with Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues: The bus driver position has been posted on the county website.

The next board meeting will be held on Monday, February 13, 2023 @ 4:30 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:50 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, February 13, 2023 – 10:30 AM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – January 9, 2023, Regular Board Meeting, Expense Voucher #9108– 2022-2023 and Payroll Time Sheets for Pay Periods 14 and 15 for 2022-2023. 

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –

New Business –

     1.  Current Bus Issues:   Current bus issues to discuss?  

     2.  Federal Grants Information:  Meet Maya Caldwell PUSD Grants Manager for Federal Grants

     3.  2023 Yavapai County Tax Rates:  Review

     4.  OSHA’s Form 300:  Review and Sign

     5.  Executive Session:  Board may go into executive session to interview a bus driver candidate.

Next board meeting date, time & place: March 13, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting –

A N N O U N C E M E N T

TIME CHANGE FOR Feb 2023

School Board Meeting

* * * * * * *

The Governing Board Members of the Williamson Valley ESD No. 2 want to advise all school district residents that the Feb 2023 school board meeting will be held on Monday, February 13, 2023

Place:  Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott

Time:  10:30 AM

John W. Kieckhefer

Board President  

Williamson Valley S. D. #2

Regular Board Meeting 

The meeting was called to order at 4:30 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for the November 14, 2022, Regular Board Meeting. Expense Voucher #9106– 2022-2023 – $68,584.66. Timesheets for Pay Period 10 – $1,849.61 and Pay Period 11 – $1,933.34 for 2022-2023.  Sammie motioned to approve the above listed minutes and vouchers and payroll time sheets and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues: Bus Driver Vaughn Smith-Rudolph attended the meeting to discuss her need to either resign or to possibly work part time or as a sub.  The district will post for both a full time and part time driver on the county website. Discussion turned to discipline on the bus. There have been a few incidents with inappropriate behavior and Johnny will create a discipline policy going forward. The board will vote on the policy at the January board meeting and then the policy will be sent to all parents.

Sammie brought up that there are two students on the Williamson Valley roster who do not live within the district. They are using a family members address to make sure their younger student can attend Abia Judd. The board will have Laura Moore investigate the situation and have the names removed from our roster as we should not be paying tuition for these students.

2. RSEBT Meeting for December 7, 2022, Minutes:  The board reviewed.

The next board meeting will be held on Monday, January 9, 2023 @ 4:30 PM at the Williamson Valley Fire Station. The meeting was adjourned at 5:24 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, January 9, 2023 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above.  The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.  The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of:  Minutes – December 12, 2022, Regular Board Meeting, Expense Voucher #9107– 2022-2023 and Payroll Time Sheets for Pay Periods 12 and 13 for 2022-2023.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments.  Board members may not discuss any items that are not listed on the meeting agenda.  Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –

New Business –

1. Current Bus Issues: Current bus issues to discuss?

Next board meeting date, time & place: February 13, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting –

Regular Board Meeting

The meeting was called to order at 4:45 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

Governing Board Members reviewed the following:  Minutes for the October 10, 2022, Regular Board Meeting. Expense Voucher #9105– 2022-2023 – $3,387.62. Timesheets for Pay Period 7 – $2,052.59, Pay Period 8 – $2,051.92 and Pay Period 9 – $1,947.31 for 2022-2023.  Sammie motioned to approve the above listed minutes and vouchers and payroll time sheets and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues: Sub bus driver Sandra Ferguson came to the meeting to discuss concerns she had. The board agreed to have regular driver Vaughn Smith-Rudolph attend the December meeting for her feedback.

The next board meeting will be held on Monday, December 12, 2022 @ 4:30 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:58 PM

Respectfully submitted,

John W. Kieckhefer, President

Lynda Kieckhefer, Clerk

Williamson Valley School District No. 2
Monday, December 12th, 2022 – 4:30 PM
Williamson Valley Fire Station
15450 N. Williamson Valley Road, Prescott, Az.

The Governing Board of the Williamson Valley School District will meet in a Regular Session as indicated above. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

AGENDA

Call Meeting to Order

Approval of: Minutes – November 14, 2022, Regular Board Meeting, Expense Voucher #9106– 2022-2023 and Payroll Time Sheets for Pay Periods 10 and 11 for 2022-2023.

Limited Open Call to the Public – Acknowledge any individual who has signed in to address the board regarding an agenda item, reminding them of the three-minute time limit per person for comments. Board members may not discuss any items that are not listed on the meeting agenda. Therefore, action taken as a result of public comment will be limited to further study and/or scheduling of the matter for discussion at a later date on a future agenda.

Old Business –

New Business –

1. Current Bus Issues: Current bus issues to discuss?

2. RSEBT Meeting for December 7, 2022, Minutes: Review

Next board meeting date, time & place: January 9, 2023 – 4:30 PM @ Williamson Valley Fire Station, 15450 N. Williamson Valley Road, Prescott, AZ.

Adjourn meeting –

The meeting was called to order at 4:50 PM by Johnny Kieckhefer. Present were Johnny Kieckhefer – Board President, Lynda Kieckhefer-Board Clerk and Sammie Stuart-Board Member.

 Minutes

Governing Board Members reviewed the following:  Minutes for the September 19, 2022, Regular Board Meeting. Expense Voucher #9104– 2022-2023 – $3,311.85. Timesheets for Pay Period 6 – $1,954.27 for 2022-2023.  Sammie motioned to approve the above listed minutes and vouchers and payroll time sheets and Lynda seconded the motion. The above documents were unanimously approved with Johnny Kieckhefer voting Aye and Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

Old Business  –  None

New Business  –

1. Current Bus Issues: Pryor to the start of the board meeting, new sub driver Sandra Ferguson came in to meet the board members. There are no issues with the bus at this time.

2. AFR Approval for FY 2021-2022: The board reviewed the AFR. Sammie made a motion to approve the FY 22 AFR. Lynda seconded the motion. The document was unanimously approved with Johnny Kieckhefer voting Aye, Lynda Kieckhefer voting Aye and Sammie Stuart voting Aye.

The next board meeting will be held on Monday, November 14, 2022 @ 4:30 PM at the Williamson Valley Fire Station. The meeting was adjourned at 4:20PM

Respectfully submitted,

John W. Kieckhefer, President                                                       Lynda Kieckhefer, Clerk